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Personal Assistant

  • Location:

    Newport

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £13.09 per hour

  • Contact:

    Sophie

  • Contact email:

    Newport@brookstreet.co.uk

  • Job ref:

    PAST_1710175567

  • Published:

    about 1 month ago

  • Duration:

    12 months

  • Expiry date:

    10/04/2024

  • Startdate:

    ASAP Basic DBS dependant

Job Description

We have a great opportunity to work with one of our Public Sector clients on a 12 month Temporary basis as a Personal assistant to director to start as soon as possible.

Pay Rate: £13.09 per hour
37 Hours Per Week (Monday-Friday)

Daily Tasks:

  • Responsibility for ensuring the Directors' diary is updated and maintained daily.
  • Answer and prioritise incoming emails making decisions on what action is required.
  • Record and track progress of Directors actions.
  • Arranging meetings, collating meeting materials, briefing papers etc including uploading papers for meetings a software application (Diligent).
  • Provide secretarial support for meetings within PDTMD, including management of agendas, actions and minutes.
  • Deal with queries as they arise.
  • Organise travel arrangements for the Director including international travel.
  • Maintain Directorate Document Management System (SharePoint) records and libraries ensuring they are kept up to date.
  • Arranging live events and providing support during the event.
  • Provide cover and support to other PA's within the Team.
  • Liaising with stakeholders at all grades, building good working relationships within an environment of respect and inclusion

This role is a hybrid working role which entails a minimum of 1 day a week in our office at Concept House, Newport. There would be an expectation for individuals to attend the office as and when required, sometimes at short notice. There is flexibility around the day they attend, but if there is training/a meeting they will need to attend that day.

This is currently under review and may rise to up to 3 days per week in the office.

You may be required to attend site for additional workshops, training and collaboration purposes.

Benefits:
£13.09 per hour.
Free on site parking.
Close to local bus routes.

This role is subject to a Basic DBS.

PLEASE BE ADVISED THAT DUE TO THE AMOUNT OF APPLICATION WE RECEIVE ONLY THOSE WITH THE RELEVANT EXPERIENCE AND SKILLS WILL BE CONTACTED

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.
Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.
Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability or a veteran, we encourage you to reach out to us via email at , providing the role's navigation link and your qualifications. We are committed to engaging with you.
Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

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