Job Description

Our client is looking for an experienced Personal Assistant to join their team. Working to support 2 senior directors your role will involve but not be limited too;
Provide a high quality, personal, administrative and secretarial service on a daily basis to the Directors.
Acting independently in the absence of the Directors ensuring that all matters received for attention are appropriately directed or dealt with by the post holder on behalf of the Directors, where possible including preparation of correspondence and draft responses to mail as appropriate to ensure deadlines are met
Administer the work of the Directors maintaining and arranging a diary of meetings, preparing agendas, recording and transcribing minutes of meetings and ensuring action points on minutes are followed up and implemented.
Co-ordinating and maintaining the Directors diaries to accommodate pressures of work.
Make arrangements associated with travel/ accommodation arising from the work schedule of the Directors including Conferences/Courses.
Act as first point of contact for the Directors with regards to enquiries from board members and offices, Local Authority and the general public and staff.
Assist with the gathering of information required by the Directors in the course of his/ her duties.
Arranging and participating in events and visits and ensuring all practical details are addressed to ensure the smooth running and maximise impact and fulfilment of the objectives of the event.
Ensure that all e-mails are responded to appropriately.
File and log documents received by the Department.
Provide support to other Directors, to cover periods of leave/ absence, as appropriate.
Receiving, opening and recording of tenders, as appropriate.

If you are interested in this position then please send your CV or call the temp team on 01463 729213.