Job Description

Personal Assistant
Reading

Brook Street is currently working on behalf of our Global IT Client to recruit a Personal Assistant. This is a contract role based in Reading for 18 months.

As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays pro rota, discounted gym membership, use of the on site health facility, access to online learning and training, free parking and an excellent subsidised restaurant.

Salary: £27,800 per annum depending on experience + 5% end of contract bonus


This is a Personal Assistant position working within the executive office, the role is supporting an EA and Chief of staff in the EA office.

You will be working with a fast paced team in a growing business, this is a great opportunity for a Personal Assistant to further their skills. This is an amazing opportunity to work with large customers and interact with important officers/senior stakeholders.


What is a typical day of a Personal Assistant:

• Proactively planning and organising complex diary management - coordinate internal and external meetings ensuring an optimum schedule to make best use of the time.
• Prioritising the calendar based on business/customer needs, ensuring all briefing papers and supporting information for internal/external meetings are provided in advance. Attention to detail is critical.
• Multi-destination complex travel management requiring flexibility and availability with changing travel needs while at different time zones.
• Adjusting and operating across multiple time zones with flexibility required to support busy travel schedule.
• Managing the Office approvals, expenses, purchase orders.
• Organising customer and partner meetings and Leadership Team activities such as management off-sites, training, customer dinners, annual group events - location/all logistics/invoicing etc.
• Co-ordinating customer escalations - written and via social media.
• Organising, prioritising and coordinating multiple work activities with the ability to meet deadlines.
• Using initiative and judgement within established guidelines.
• Effectively interfacing with employees from other groups
• Other administrative duties as requested

Candidate Requirements:

• Substantial PA experience, in a complex environment with the ability to work independently and an exceptional approach to prioritisation
• Flawless execution of administrative activities, with high attention to detail, organisation and process with the ability to bring a level of creativity to problem solving.
• Proven ability of thriving in a fast paced, highly complex environment requiring resilience and persistence.
• Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively with all working styles.
• Strong relationship management skills.
• High level of confidentiality, discernment and judgement.
• Ability to be flexible & agile in response to changing priorities and needs.
• Proven ability to manage smaller projects, work under pressure and consistently make deadlines.
• Demonstrated ability and willingness to continuously acquire new skills and accept new challenges
• Strong communication, oral and written. Ability to communicate clearly and effectively with senior leaders and a range of stakeholders.
• Positive can-do attitude, bringing energy to those you encounter.

Deadline for applications: Monday 4th November at 3:30pm