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Personal Assistant

  • Location:

    Belfast, County Antrim

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £12.72 per hour

  • Contact:

    Declan Callaghan

  • Contact email:

    belfast.web@brookstreet.co.uk

  • Job ref:

    HM7719_1623167329

  • Published:

    3 months ago

  • Expiry date:

    20/07/2021

  • Startdate:

    ASAP

Job Description

Food Standards Agency

Personal Assistant

Mon - Fri - 9-5

£12.72

Personal assistant to Director of Regulatory Compliance, People and NI; and also to the Head of Regulatory Compliance:

Manage the Director of Regulatory Compliance, People and NI and Head of Regulatory Compliances diaries to ensure their time is managed effectively, process official FSA correspondence and actively network to enhance their profile.

Take initiative and seek advice on meeting requests, as well as proactively make decisions on when to schedule meeting and be confident in changing meetings arrangements at short notice and juggling the diary when required.

Make recommendations on travel and accommodation arrangements and other meeting arrangements as required.

Draft responses to invitations and liaise with a wide variety of people (within the FSA and externally) to arrange meetings.

Commission a briefing with support of the Director and Senior staff, as well as take notes of meetings when required.

Proactively handle official correspondence, identify the correct official and ensure the correspondence is actioned within 20 working days to ensure that correspondence meets the Department response targets.

Maintain accurate filing systems in accordance with record management instructions.

Process the expenses the Director of Regulatory Compliance, People and NI and Head of Regulatory Compliance and ensure value for money.

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