Personal Assistant to Area Managing Director, Midlands & Islands.
Our Client is one of the leading insurance brokerage, risk management, and human capital consultant companies in the world. With significant reach internationally, they are an equal opportunities organisation who employs over 26,000 people and the global network provides services in more than 150 countries. They pride themselves on their passionate service, strategic innovation, and ethical behaviour
Our Client is looking for a Personal Assistant to look after an Area Managing Director. This exciting opportunity will see you become a gatekeeper whilst liaising and working with members of senior management and potentially getting involved with projects.
" You`ll have full control of the electronic diary, assessing priority of appointments and reallocation as necessary.
" Events planning and management.
" Organising overseas travel and visa applications and assist with the preparation of client / visitor itineraries, entertainment, travel and accommodation as required. Your attention to every detail will be a priority.
" Supervising a small reception team.
" Enthusiastically organising meetings, including conferences both in the United Kingdom, USA and further afield.
" Analysing data and preparing associated Excel Spreadsheets.
" You provide support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
" Processing supplier invoices for payment.
" Processing monthly overtime and bonus payments
" Support in preparing information e.g. presentations, reports, etc.
" Updating your manager on key organisational issues when they are out of the office
" To assist with general office duties e.g. answering the phone, opening mail, photocopying, and scanning of documents
" You will have daily interaction with internal and external clients and so will need excellent communication and organisation skills
" Dedicated, highly efficient and a confident communicator with the ability to prioritize workloads and meet tight deadlines.
" Take pride in the care that you give your boss, appear polished, calm and patient with a can do attitude who has experience supporting at a senior level.
" You have strong secretarial skills (i.e. audio experience, good spelling/ grammar, etc.)
" Your flexibility with the occasional late night and when your manager is travelling will be appreciated.
" Educated to A-Level standard or equivalent is desirable and able to demonstrate a high degree of personal organisation and self-management.
" Excellent interpersonal skills, able to embrace diplomacy, tact and empathy at all times. You can manage complex and highly confidential information
" A natural problem-solver
" MS office proficiency
" You will be a self-motivated achiever who gains satisfaction from providing excellent customer service
" Proven experience of supervising staff and completing relative Performance Appraisals
" Maintaining a high degree of confidentiality
Monday -Friday 9-5:30
25 days holiday plus bank holidays with pension, healthcare plan and discounts off of local stores
Call Hannah on 0116 2516171 if you are interested.