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Personal Assistant - Corporate

  • Location:

    Bristol, England

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Negotiable

  • Contact:

    Rima

  • Contact email:

    [email protected]

  • Job ref:

    BRS/11775_1655979213

  • Published:

    11 days ago

  • Duration:

    2 months

  • Expiry date:

    4/08/2022

  • Startdate:

    27/06/22

Job Description

Brook Street is working in partnership with a Health Care provider to recruit a Personal Assistant.

Mon-Fri 9am-5.30pm

This role is responsible for providing a high level of personal assistant support to nominated Executive Director(s), communicating on their behalf with a wide range of internal and external parties as appropriate, and ensuring a comprehensive, high quality and confidential administrative service is provided.

The post holder is expected to prioritise the workload using judgement and initiative, recognising the high profile nature of the work of the Senior Leadership Team and overseeing that all work within the corporate admin office is of the highest standard.

  • Prioritise a variety of work as required by the Director(s), initiating action as required and setting/noting deadlines, drafting letters and collating information to ensure a timely and accurate response.
  • Communicate on a daily basis by face to face, telephone and email with colleagues and key stakeholders both internally and externally.

  • Pro-actively manage diaries as required.
  • Arrange venues/facilities, prepare agenda's and circulate relevant papers as required.
  • Attend meetings, when required, taking accurate minutes and pro-actively following up any actions as appropriate.
  • Collate information as requested, including reading, researching and routing correspondence, and handling enquiries on behalf of the relevant Director(s)
  • Organise necessary documents for all meetings, ensuring that any additional materials are sourced and available.
  • Answer the main corporate telephone number during office hours, ensuring that calls are answered in a timely and efficient manner and individuals are directed appropriately.
  • To undertake any other duties as reasonably required.

The role is predominantly working from home with a requirement to travel to Kingswood (South Glos) once a week, and Clevedon/Bristol on occassion.

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