Job Description

Personal Assistant - Network Rail

Location: York (Hybrid Working 2-3 days in the office)

Pay: 14.06

Job Type: Temporary

Sector: Public Sector

Hours: Monday to Friday, 35 hours per week

A Little Bit About Us:

Brook Street have grown into one of the UK's leading recruitment agencies − matching thousands of people with meaningful job opportunities at more than 4,500 companies every year. Delivering a quality service to suit the needs of clients and candidates alike was important to our founder Margery Hurst and it remains important to us today.

Recruitment is about so much more than just filling job vacancies. It's about giving people the chance to unleash their full potential, through their perfect new role.

About the Client:

Network Rail own, repair and develop the railway infrastructure in England, Scotland and Wales.

That's 20,000 miles of track, 30,000 bridges, tunnels and viaducts and the thousands of signals, level crossings and stations. We manage 20 of the country's largest stations, while all the rest - over 2,500 - are run by the train operating companies.

We exist to get people and goods where they need to be and to support our country's economic prosperity.

What Will Be Your Day to Day Tasks?

We are seeking an experienced and highly organised Personal Assistant to provide comprehensive assistance to a director.

The ideal candidate will be resourceful, proactive, and capable of handling a wide range of administrative and personal tasks with discretion and efficiency.

Your tasks will include but not be limited to:

• Diary management, correspondence and email management.
• Meeting arrangements and event management.
• Provision of administrative duties including general office cover for telephones and hosting visitors.
• Establish and maintain office filing systems, management of office moves and desk allocation and ensure that processes and procedures are adhered to.
• Ensuring activity is redirected to wherever appropriate.
• Produce minutes or record of meetings as requested by the director and communicate outcomes and ensures that follow up action is taken.
• Anticipate needs and proactively address them.
• Acts appropriately and independently as the situation requires
• Builds relationships with other business areas through personal contacts and through gaining a reputation for high quality of work and dependability.
• Works with the rest of the directorate team to ensure effective delivery of work, including providing cross-cover support.
• Ensures that the director is fully prepared for all activities undertaken during their day to day activities
• Ensures that appropriate processes are in place to ensure that the day to day administrative requirements such as expenses, travel and accommodation bookings and all appointments are managed effectively.
• Prepares papers and presentations as directed.

What's in this for you?

Applying for a Personal Assistant role offers the chance to have a significant impact by providing essential support and assistance, utilising organisational skills, and a proactive mindset to streamline operations, alleviate stress, and enhance productivity.

This role presents diverse tasks and challenges for continual professional growth, allowing you to develop meaningful relationships and gain invaluable experience in a dynamic environment.

Interested candidates should submit a resume detailing their relevant experience and qualifications.

Diversity in the workplace:

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.