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Probation Reception/Administrator

Job Description

Role - Probation Receptionist/Administrator
Location - Brighton
Hours - Monday to Friday 9am till 5pm - 1 day working late 11am till 8pm
Duration - Long term - 3/6 months poss longer
Pay - £8.50 to start rising to £9.69 after 3 months

We are looking for a flexible full time Receptionist to support a busy probation branch. The correct person will have customer service skills as well computer literacy.

The Role
The role includes providing a professional reception service to all of our visitors both face to face and on the telephone, administering local finances and providing a comprehensive administrative service in relation to facilities, health and safety.

Key Responsibilities
-Receiving all visitors to the building including staff, service users and contractors, ensuring contractors are supervised as required whilst on site.
-Processing incoming and outgoing telephone calls, taking messages and answering queries as appropriate.
-Booking meeting rooms.
-Assisting in maintaining Health & Safety and security aspects of the premises, including the testing of alarms, building evacuations, recording and monitoring use of security entry fob system.
-You will be monitoring and recording expenditure, issuing travel warrants and cash, and creating and inputting invoices.
-You will also have responsibility for ordering stationery and assisting in the ordering of office furniture and equipment.
-Undertake inputting and extracting of data on the computer system, pro-actively obtaining information from service users to ensure up to date and accurate recording.
-Maintaining filing systems and undertaking photocopying and faxing.
-The ideal candidate will have a proven trackrecord in a customer service role.

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