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Programme Administrator

Job Description

I have an opportunity for a part time Programme Administrator role based in NHS Reading.

This role sits in the South regional team working closely NHS Improvement colleagues, national and local teams. The post holder will work as part of the Cancer Programme in delivering an effective service supporting managers and staff across the region/local area.

As the programme administrator the post holder will work as part of a dynamic team in delivering an effective service supporting managers and staff across the South region. In particular the post holder will provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department.

Provide and support managers with a wide range of administrative and computer skills as well as maintaining a range of knowledge and understanding of procedures, protocols and functions.

Act as first point of contact to area of work for a wide range of stakeholders
Provide and receive complex information which may contain contentious and sensitive information.

Communicating and engaging with external and internal stakeholders which may require negotiation skills and understanding the needs/requirements and of other organisations, senior professionals and individuals.

Updating and maintaining data bases and/or spread sheets relevant to work area, and manage meeting arrangements including the taking and distribution of minutes etc.

To manage the diaries and associated arrangements of senior managers and directors
Promoting equality and reducing inequalities.

To uphold organisational policies and principles on the promotion of equality.

To create an inclusive working environment where diversity is valued, everyone can contribute, and everyday action ensure we meet our duty to uphold and promote equality.

To provide cross cover for colleagues as appropriate e.g. to cover sickness and holidays.

Provide specialist secretarial/administration support and advice to the teams and/or Sector to support a number of initiatives by:

Taking telephone calls for others in the department when they are out and expected to use their initiative when dealing with phone calls and messages.

Undertaking all administrative duties such as photocopying, faxing and sorting and prioritising mail and e-mail. Distributing as appropriate.

Sorting and prioritising all incoming mail and e-mail, distributing as appropriate.

Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate.

Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.

Organising and planning events as directed, providing all necessary supporting in local materials.

Supporting teams in project management and participating in department events.

Required to input, monitor and check data produced and required for on-going programmes and projects.

Working with all team members in the collection of information for performance reporting on relevant team projects.

Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.

If this sounds like the role for you call Khesha today on 0118 9588990 or email to discuss further

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