Job Description

Project Services Compliance Administrator, Cardiff

Hours: Monday to Friday 9:00 AM to 5:30 PM (37.5 hours weekly, 1-hour lunch)

Salary: £19,000 + 23 days Holiday Entitlement in addition to bank holidays.

Free Parking on Site

Discounted Gym Membership 25% with certain gyms

"Dress Down" policy (unless customers/clients visiting and inappropriate)

Purpose of the Project Services Compliance Administrator:

To support the administration of the department to ensure that accurate processes are carried out and recorded in a timely manner and to ensure good communication with internal and external customers and suppliers.

Mission of Project Services Compliance Administrator role and business:

• To be the partner of choice for the provision of technology services in the UK
• To deliver on our commitments to all customers both external and internal
• Create a great environment where Vista people become the best they can be and are able to discover for themselves and educate others in the field of technology support

Values of Project Services Compliance Administrator role and business:

• To do the best we can for our business, our customers, and our colleagues
• To demonstrate honesty, integrity, and flexibility in all that we do
• To be transparent in our operations
• Respect our environment
• Return value to our shareholders
• To be committed to our people

The main features of Project Services Compliance Administrator role will include:

• Maintain confidentiality in all aspects of client and staff information
• Interact with staff, clients, suppliers and visitors
• Issue responses to correspondence containing routine inquiries
• Provide support to the Project Services Compliance Manager on the raising and closing of reactive, PPM and scheduled job requests
• Prepare and collate all documentation for the monthly payroll of all on site staff
• Provide support to the PSCM in maintaining supplier matrices and the associated documentation
• Attend team/supplier meetings and produce subsequent minutes / actions

• Oversee subcontractor pre-qualification management system and be a point of contact for internal contract managers and sub-contractors - training will be provided
• Assistance with accident and incident reporting both internal and external as well as monthly reporting.
• Produce, coordinate, and proactively maintain Health and Safety planner to ensure routine tasks are completed within required timescales
• Assist in the co-ordination and minuting of Health and Safety meetings
• Support PSCM to ensure all new starter Health and Safety inductions are completed
• Document Management of all Health and Safety documentation via online portal
• Booking in and keeping track of PAT testing records to ensure that this is planned in with relevant departments
• Ensuring compliance with financial processes and procedures with regards to payment of suppliers

Benefits of Project Services Compliance Administrator:

23 days holiday in addition to bank holiday

Free Parking on Site

Private medical insurance

Discounted Gym Membership 25% with certain gyms

"Dress Down" policy (unless customers/clients visiting and inappropriate)