Job Description

Property Administrator / Manager £18,000 -£25,000

Salisbury

Brook Street are pleased to be working with one of the leading multidisciplinary firm of Chartered Surveyors in Hampshire. Founded in 1884, our client offers a comprehensive range of real estate services covering residential, commercial, agricultural/rural property and the construction sector.

Due to expansion out client are looking for a Property Administrator/Manager to join there busy team based in Salisbury.

Job overview

The successful candidate will take a lead role in the day to day administration and management accounting of a mixed property portfolio as well as providing administrative support to other fee earners within the team based at the head office in Salisbury.

Job description

The anticipated workload will be varied and, is not limited to, but will include the following

(Where necessary on the job training will be provided)

• First point of contact with clients, landlords, tenants, other professionals, contractors, suppliers and the general public, primarily over the telephone but also face to face. Responding to and, where applicable, dealing with general enquiries.
• Proficient use of spreadsheets and specialist property management and client accounting software (Currently Key Prime)
• Enter and maintain all tenancy information.
• Implement and follow up property management schedules and diary reminders.
• Organise and record property repairs and manage contractors.
• Raise sales invoices, purchase invoices, service charge invoices, demands, agent fees and landlord statements.
• Arrange payment of invoices and landlord settlements.
• Run reports to monitor activity on the system and resolve any issues, including debt chasing.
• Carry out client account bank reconciliation and system back-ups.
• Arranging and preparing documentation for meetings, including management company AGMs and attending to take minutes.
• Assisting with budget preparation and arranging insurances.
• Liaison with accountants at management companies year end.
• Management of diaries and property visits.
• Provide administrative support to allocated fee earner(s) and share overall administrative workload for department when workload permits.
• Administration of email accounts through Microsoft Outlook.
• Audio and copy typing of all manner of letters, emails, valuations, reports, accounts and other documents using both blank Word documents and existing templates.
• Production of spreadsheets and the compilation and presentation of figures.
• General research, including using the Internet.
• Organising mail merges.
• Photocopying and filing.
• Liaison with other members of staff.
• Making tea and coffee.
• Attending to post.
• Ensuring, in conjunction with other colleagues, the smooth running of the Department.

Key attributes/skills

Whilst on the job training will be provided, the following key attributes/skills are considered to be important:-

• A calm but outgoing personality;
• A responsible, optimistic attitude;
• A team player;
• An ability to use Microsoft Word, Excel, Outlook, Internet Explorer and Key Prime software;
• Good attention to detail, plus an ability to spell and add up;
• An ability to use own initiative and to organise; and
• A willingness and ability to learn new skills.

Work Hours:

Due to the nature of the role the successful candidate will need to be flexible and be able to work 42.5 hours per week, which will be comprised of shifts between 8:45am - 5:30pm Monday - Friday.

In return for your hard work our client offers a competitive Salary of £18,000 - £25,000 per year Dependent upon qualifications and experience. In addition you will receive 25 days holiday, +8 Bank Holidays. After two years continuous service the right to take up to a further 5 days annually as unpaid leave. Other great benefits are also in the employment package.

Let's get started!

This role is available for a start as soon as possible. This will involve an initial phone call followed by a face to face interview if successful.

If you are interested in the role and looking for work it would speed up your application process if you completed an online registration with Brook Street as soon as possible via the following link: https://www.brookstreet.co.uk/account/registration.aspx. This registration will need to be completed to progress your application for this role or any future roles you apply for.

To send your CV please apply via the advert or directly on Brook Street's website. For more information please contact Billy at Brook Street on 02380 236304 or apply to send your CV.