Job Description

Purchase Ledger Clerk Required

To process invoices and to deal with invoice queries as appropriate.

KEY RESPONSIBILITIES:

" Match up all invoices and delivery notes received.
" Process invoices from suppliers
" Handle and resolve invoice queries
" Handle and resolve supplier queries.
" Ensure invoices are available for surveyors
" Maintain accurate records by ensuring that all Company correspondence, other items of paperwork are filed, in the appropriate folders, on a regular/daily basis
" Supplier statement reconciliations
" Matching invoices, delivery notes and purchase orders
" All files and paperwork to be archived / scanned in keeping with the agreed Company procedure.

KEY COMPETENCIES:

SKILLS & EXPERIENCE
" Minimum 2 years` experience working in Purchase Ledger or Subcontract Ledger
" Knowledge of Oracle R12 would be an advantage
" Exceptional customer service skills
" Ability to remain calm under pressure
" Ability to establish and maintain good relationships with clients and colleagues
" Attention to detail
" Exceptional communication skills - both verbal and written
" Excellent organisational, planning and prioritising skills
" Flexible to work out-of-hours when necessary/required
" Able to drive projects through to a high standard

PRACTICAL & TECHNICAL KNOWLEDGE
" Good Excel knowledge
" Excellent presentation skills
" Proficient in the use of MS Office applications
" Computer literate and capable of producing accurate and thorough reports and analysis

INTEGRATED MANAGEMENT SYSTEM (IMS) DUTIES:

" The post holder must fully familiarise him / herself with the IMS processes.
" Ensure that all administration is carried out in accordance with the standard company procedures.
" Ensure that problems / failures are reported in accordance with the company`s procedures.

HEALTH & SAFETY:

" The post holder must fully familiarise him / her self with the Health & Safety Policy and Procedures.

" Assist senior management in monitoring and reviewing the policy and procedures in respect of revisions to safety legislation, changes to industrial practise, changes to the Company`s size and role and any other factors which may affect influence the policy.
" The post holder must be aware of individual responsibilities under the Health & Safety at Work Act and identify and report, as necessary, any untoward accident or incident.
" Maintain own personal safety at all times with particular regard to adhering to safe systems of work and proper use of safety equipment and PPE.

OTHER DUTIES:

" The post holder must at all times respect company confidentiality and, in particular the confidentiality of electronically stored personal data in line with the requirements of the Data Protection Act.
" The post holder must at all times act with due regard and respect for the Company`s equal opportunities policies and HR procedures.
" The post holder is expected to take responsibility for self-development on a continuous basis, undertaking on-the-job and other training as required.
" The post holder is required to familiarize him/herself with, and comply with, the Company`s policies and procedures.

This job description is intended as a guide to the main responsibilities of the post and not as an exhaustive list of duties and tasks.


25,000 - 30,000 pa

Danny Taylor 020 8437 5700