Job Description

Are you an organised and personable individual with a knack for multitasking? We are looking for an Administrative Receptionist & Facilities Coordinator to support our Office Manager in delivering top-notch reception and administrative services. This role involves a mix of administrative tasks, reception duties, and facilities management to ensure our office operates smoothly and efficiently.

Key Responsibilities:
Reception:
" Answer all incoming telephone calls promptly and direct them to the appropriate person.
" Greet and assist all visitors, ensuring a favorable impression of the company.
" Manage the visitor's book and maintain a tidy reception, client waiting area, and meeting rooms.
" Handle the collection and delivery of incoming and outgoing mail, DX, and faxes.
" Take delivery of office supplies and manage deliveries for staff.
" Provide monthly data on franking machines.

Administration:
" Conduct identification checks for clients, process client payments, and issue receipts.
" Log and retrieve deeds and wills promptly.
" Assist with administrative tasks such as photocopying, scanning, and manual filing.
" Handle daily post and assist staff with day-to-day queries.
" Support fee earners with archiving files and scanning documents for archiving.

Facilities:
" Arrange service calls for office equipment repairs.
" Maintain first aid kits, accident books, posters, and roll calls.
" Ensure the smooth operation and tidy appearance of stationery stores and kitchen supplies.
" Place regular and timely orders for stationery and kitchen supplies.

The Candidate:
We are seeking a candidate who:
" Possesses strong communication skills and a pleasant demeanor.
" Is comfortable learning to use electronic accounts packages and case management systems.
" Can adapt to the dynamic needs of the office and is confident in a client-facing role.
" Is a quick learner, reliable, and dependable, with a willingness to "pitch-in" as needed.
" Maintains a high degree of confidentiality and personal presentation.

Personal Attributes:
" Pleasant and approachable demeanour.
" Quick learner with the ability to adapt.
" Cooperative and able to work with a diverse range of people.
" Reliable, dependable, and proactive.
" High level of confidentiality and personal presentation.

What We Offer:
" A supportive and collaborative work environment.
" Opportunities for professional development and growth.
" Competitive salary and benefits package.