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Receptionist

Job Description

Are you looking for an exciting opportunity to join a public sector client in Weymouth on a temporary basis?

We are currently looking to recruit a Receptionist to join a busy government agency. Working with a fun and lively team, you'll be based in Weymouth and will enjoy a great atmosphere. Working a Monday to Friday working week you will enjoy a healthy work life balance.

Working in a fast paced administration department, you'll be providing support within Weymouth Probation, if successful you will follow set procedures and will exercise some independent judgment in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to:

  • To greet offenders and visitors, log their arrival and departure, ensure the appropriate member of staff is notified and issue visitor passes and security fobs as necessary
  • To be first point of contact for partner businesses that reside within the same building
  • To handle all queries, referring on when unable to resolve
  • To handle incoming and outgoing telephone calls, take messages and transmit to the appropriate person.
  • To deal with all mail items; incoming, outgoing and internal
  • To take bookings, support and service meeting rooms including training event registration as required
  • To support the allocation and booking of hot desks, car parking and pool cars as required
  • To pay bus fares/travel warrants to offenders and handle day to day petty cash
  • To assist in maintaining Health and Safety and security aspects of the premises, including the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures
  • To log building faults and incidents and keep a log of maintenance and repairs
  • To ensure faults are reported and servicing requests for equipment are made with suppliers and contractors
  • To assist with scanning and archiving as required
  • To access databases for information as necessary and input information as required
  • To practice safer working and adhere to data protection, confidentiality policies and legislation
  • To order office stationery in liaison with the line manager

If you're looking for a general administration role within the Weymouth area then we want to talk to you.

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