My client in Tunbridge Wells are looking for a part time Receptionist & Office Assistant. You will be working 13:00pm - 17:30pm Monday to Friday (22.5 hours a week) £10,000 - £10,300 per annum.
Main Objectives of the Role:
" File Opening/Archiving (Retrievals)
" Ensure files are archived in a timely manner. Co-ordinating of retrieval requests, ordering documents from the file storage facilities, returns and the more complex queries.
" Ensure that all retrieval requests are dealt with promptly and that schedules are emailed on the appropriate dates
" Ensure all closing procedures have been met before storage.
" Entering data accurately onto the database and excel spreadsheets.
" Ensure that all documentation stored by the firm complies with guidelines set out by the SRA and the firm`s policies.
" Co-ordinate retrieval requests, ordering documents from file storage.
" Maintain communication with Fee Earners and Secretaries wishing to store or retrieve documentation.
" Maintain accurate records of the file/document storage and retrieval movement.
" Working through the existing archives to digitise historical archived files
" Adhoc assistance with the compliance team in file management
" Assisting the client services team with the following:
" Answering the switchboard in a timely manner
" Meeting and greeting clients and visitors to the firm
" Co-ordinating meeting room bookings and car parking facility
" Organising refreshments where appropriate
" Keeping meeting rooms tidy, removing and washing up crockery after meetings
" Keeping client kitchen clean and tidy
" Ensuring all client kitchen supplies are maintained at all times
" Collecting, sorting and distributing DX and incoming post
" To liaise with the Landlord`s representative for day-to-day issues or faults in respect of Wellington Gate
" File Opening - assist with the centralised file opening process
" To undertake any other administrative duties as may be required from time to time
If you are interested in the position then please apply today!