Job Description

Our client located in Blackpool is seeking an experienced receptionist to work Monday-Friday for 37 hours each week. Hours will also include regular unsocial hours (occasional evening/weekend cover) depending on business needs.

The job holder will be required to carry out the following responsibilities, activities and duties:

To greet offenders and visitors, log their arrival and departure, ensure the appropriate member of staff is notified and issue visitor passes and security fobs as necessary

To be first point of contact for partner businesses that reside within the same building

To handle all queries, referring on when unable to resolve

To handle incoming and outgoing telephone calls, take messages and transmit to the appropriate person.

To deal with all mail items; incoming, outgoing and internal

To take bookings, support and service meeting rooms including training event registration as required

To support the allocation and booking of hot desks, car parking and pool cars as required

To pay bus fares/travel warrants to offenders and handle day to day petty cash

To assist in maintaining Health and Safety and security aspects of the premises, including the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures

To log building faults and incidents and keep a log of maintenance and repairs

To ensure faults are reported and servicing requests for equipment are made with suppliers and contractors

To assist with scanning and archiving as required

To access databases for information as necessary and input information as required

To practice safer working and adhere to data protection, confidentiality policies and legislation

To order office stationery in liaison with the line manager

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the