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Sales Administrator

Job Description

My client has a fantastic opportunity for a Sales Administrator to join their team, with immediate start date. The company are a well-established and recognised brand and they specialise in electronics manufacturing. They are now looking for an experienced Sales Administrator to begin a nine-month contract initially covering maternity leave of the current person there, with a possibility of this becoming a permanent role.

You will need to have experience of Sales Order Processing, good knowledge of SAGE, SAP or similar, be great communicator and team player, and have a confident attitude and positive outlook.

There are seven people in the team currently, and they are very excited to start interviewing the right candidates. Interviews will be a two stage process, with an initial video call from the client followed by a face to face meeting following social distancing guidelines. There isn't a work from home option so if you are successful you would be required to work at their Stanmore office Monday to Friday.

Summary of the job description:

Answering incoming calls and directing to appropriate person

Liaising with production on the progress of orders and check what orders will be ready to ship and raise Invoice/credit note as appropriate

Upload invoices on to different portals, e.g. Tungsten & Tradeshift

Produce despatch labels and ensure that delivery addresses are correct on all documents.

Print despatch manifest and make sure it's signed and daily collection has been taken place, and file relevant paperwork.

Make shipping claims for late deliveries or any discrepancies

Arrange different couriers like FedEx, UPS, DHL or TNT for UK & Overseas parcels

Chase couriers if they do not arrive and handle problems with missing parcels

Take all relevant paperwork to production and make sure that relevant paperwork is on the correct parcels

Make sure that Factory Despatch department have relevant labels for their boxes i.e. fragile stickers

Frank invoices that are going by post, to file all the paperwork and run end of the day figures

Provide occasional cover for internal Sales

Experience / Skills required:

  • Previous Office Administration experience necessary. Sales Admin experience is a plus.
  • Knowledge of Sage 50 or similar Sales Order Processing software desirable
  • Confident communication skills (face-to-face, email and telephone)
  • Self-motivated
  • Being analytical, creative and self-driven
  • Good teamwork and networking
  • Personal organisation
  • Live within commuting distance of Stanmore

Position Details:

  • Hours of work - Monday to Thursday 8.30 to 5.00 and 8.30 to 4.30 on Fridays
  • 4 weeks holiday
  • Pension scheme
  • Competitive salary depending on age and experience
  • Salary 22k

If you are available immediately and looking for an amazing new opportunity, please apply now with an up to date CV and we will be in touch if you fit the above criteria.

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