Job Description

ther duties will include:

 Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors

 Provide a welcoming, efficient, responsive, and helpful service when answering telephone calls. Ensuring calls messages are forwarded accurately and in a timely manner.

 Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.

 Assist in arrangements for schools' trips, events etc as required

 Provide general clerical/admin. support e.g. photocopying, filing, faxing, complete standard forms

 Respond to routine correspondence

 Maintain manual and computerised records/management information systems

 Produce lists/information/data as required e.g. pupils' data

 Undertake typing and word-processing and other IT based tasks

 Take notes at meetings

 Sort and distribute mail

 Undertake administrative procedures

 Maintain and collate pupil reports

We are looking for a receptionist / administrator in a Secondary School in the City!

This will be on a rolling temporary contract Monday to Friday

Please only apply if you hold (or can hold) an enhanced DBS - preferably on the update service

Use of Sims is advantageous

 Maintain accurate student records in SIMS.net

 To provide administrative assistance in the maintenance of medical records and assist with the administration of medicines as required

 Action tasks prioritised using SAMMS ticketing system

 Provide organizational support for whole school events and Senior Leadership Team meetings including room bookings, refreshments and resources, administration support in line with events in the school calendar

 Operate relevant equipment/ ICT packages including SIMS, Word, Excel, Databases, Spreadsheets, Internet, Office etc

 Maintain stock/stationery within an agreed budget, cataloguing/documenting resources and undertaking audits as required

 Provide general advice and guidance to staff, pupils and others

 Assist with marketing and promotion of the school as required