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Senior Administrator

  • Location:

    Coventry, West Midlands

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £11.20 per hour

  • Contact:

    Izabela

  • Contact email:

    izabela.majewska@brookstreet.co.uk

  • Job ref:

    HM3129_1615480329

  • Published:

    2 months ago

  • Duration:

    ongoing

  • Expiry date:

    22/04/2021

  • Startdate:

    asap

Job Description

Brook Street are pleased to be recruiting for a temporary full-time, remote working Senior Administrator. The role is for 3 months to start with, with possibility of extension. If needs be, there may be a requirement to go back into the local office based in Coventry, Newcastle or London.
Duties

" Analysing, collating, and presenting data and evidence gathered in the review process
" Maintaining implementation tracking and progress chasing
" Preparation of information for the Board and senior managers
" Proof reading reports and other review documents
" arranging meetings of the Board and its sub-committees
" compiling papers for distribution to the Board, its sub-committees, and other attendees
" attending Board and sub-committee meetings as minute taker
" producing minutes of meetings to a professional standard and to tight deadlines ,monitoring the Board Secretariat email account

Skills and knowledge required
The post holder must be able to draft accurate and concise minutes in a prescribed format. This will require adept listening skills, the ability to take contemporaneous notes during meetings which may last between one and three hours with multiple participants, as well as a skill for editing draft content into a professionally produced minutes.
The role demands good organisational skills, an eye for detail and the ability to identify trends or patterns in data. The post holder should also be able to present data using the most effective methods available. The post holder should have a reasonable understanding of current data protection legislation, additional training can be made available. Some of the work produced by the post holder will be considered by the most senior managers in the organisation and consequently must be concise, unambiguous, and accurate.
Experience in the field of auditing processes and procedures would be valued.
Person Specification

We seek a friendly team player who can feel at ease in discussions with staff at all levels of the organisation, including senior managers and board members. Whilst we will be willing and able to lend the post holder as much support as we can success in the role is dependent on being able to work with minimal direct supervision. This is particularly true during the current pandemic which is discussed in greater detail below. We are looking for accuracy in written work and an ability to meet tight deadlines.


The post holder will be provided with IT equipment for home use which will enable them to connect with the organisation's network, shared folders, and emails as well as Teams and a soft telephone system. Consideration will be given to additional equipment, if necessary, for example desk or chair or desk equipment. These items will remain the property of the NHSCFA and must be returned at the end of the contracted period.
The rest of the time the post holder will be expected to work from home between the hours of 8:00 and 17:00 for a total of 37.5 hours per week which is not inclusive of 30 minutes per day taken as a lunch break.


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