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Site Administrator / Document Controller

  • Location:

    Tower Hamlets, London

  • Sector:

    Warehouse and Industrial

  • Job type:

    Temporary

  • Salary:

    £13 - £18 per hour

  • Contact:

    Rebecca

  • Contact email:

    rebecca.wadding@brookstreet.co.uk

  • Job ref:

    GQ4274_1576671048

  • Published:

    about 1 month ago

  • Expiry date:

    17/01/2020

  • Startdate:

    ASAP

Job Description

My client based in East London are looking for a Document Controller to work off site across 18 different locations in East London and the City. This is an ongoing temporary position.

You will be working as part of a team to ensure all site administration is kept in an organised manner in line with Company procedures.

Duties:

Familiarise yourself with project document control requirements, reporting any deviations or problems to both the Projects Manager and Administration Manager.

Maintain the site filing system (electronic and manual) in line with company procedures and project specific site file control document.

Format and issue paper correspondence, e-mails, minutes of meetings and any required reports in standard company format, i.e. typed in Arial font, size 11.

Assist with the preparation of reporting documents when required.

Notify / report all foreseen issues that have potential to disrupt the information flow or audit trail of the project.

Ensure all required registers are up to date and completed correctly.

Generate reports when required.

Ensure obsolete/superseded documents are suitably referenced and access is restricted.

Liaise with contractors and subcontractors as/if required.

Assist project management team (PMT) to compile handover records for submission to client as part of handover packs.

Ensure that site office is kept stocked with stationery items as required.

When project finishes, ensure that archive procedures (electronic and hard copies) are followed.

Ensure that site office is kept as tidy and in a professional manner as possible.

Support the site team with other administration duties as/if required.

Experience:

Minimum of 2 years' experience of working in a similar role, in Construction Industry.
Knowledge of various EDMS systems.
Ability to work under pressure to meet project targets, deadlines.
Ability to establish and maintain good relationships with clients and colleagues.
Attention to detail.
Exceptional communication skills - both verbal and written
Excellent organisational, planning and prioritising skills.
Able to drive projects through to a high standard.
Ability to prioritise when covering multiple projects.


Please email CV's

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