Our client located in Leyland is seeking an Administration Assistant level Administrator to provide full-time admin support to ensure the safe and secure keeping of prisoner`s files and to ensure effective record keeping.
Hours of working are Monday - Friday 0900 - 1700 (37 hours total)
The job holder will be required to carry out the following responsibilities, activities and duties:
Undertake filing on a daily basis to provide effective record keeping in line with local procedures
Request and receive information/records from other establishments
Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
Send, collect and distribute faxes to appropriate staff
Deliver and collect post where appropriate
Maintain the filing system of the previous years files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection)
Undertake other administrative tasks including :
Provide administrational assistance in area of work
Maintain accurate filing system for area of work
Respond to queries relating to area of work, redirecting where required
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.