Support Services Administrator
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Location:
Belfast
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Sector:
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Job type:
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Salary:
Up to £18000 per annum
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Contact:
Colleen
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Contact email:
colleen.farquharson@brookstreet.co.uk
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Job ref:
BEL/298795_1634218431
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Published:
over 2 years ago
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Expiry date:
25/11/2021
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Startdate:
November 2021
Job Description
Brook Street are working with our Belfast client to recruit a Support Services Administrator to join their expanding team.
Purpose of the job is to provide a high level of administrative and facilities support to the Support Services departments (Business Planning, Contracts & Procurement (Facilities) and Human Resources, ensuring high standards of customer service are provided to the business.
This is a varied role spread across three teams and includes both administrative duties as well as practical `hands-on` tasks within our facilities function
Duties:
* Administration support associated with the data input and update of Supplier details onto Finance System.
* Inputting of data on the Contract Management System ensuring that up-to-date details are maintained.
* Running regular reports associated with the above two Systems - identifying out-dated information and updating where necessary.
* Interpretation and presentation of report data into excel format.
* Circulating regular reports to C&P Manager and other Departmental Managers - when required.
* Administering and maintaining Archive storage records.
* Assist with administrative duties associated with the procurement process.
* Reconciliation of Invoices received against Orders raised.
* Monitor stock of levels of pre-printed stationery and re-order when necessary
Essential Criteria
* GCSE English and Maths at Grade C or above or an equivalent qualification
* A minimum of 1 years` experience of working in an administration role.
* Excellent working knowledge of Microsoft Office products, particularly Microsoft Excel, Word and Outlook
* Excellent communication skills both verbal and written.
* Understanding of the importance of data protection and confidentiality.
* Ability to multi-task and work under pressure, meeting deadlines with good attention to detail.
* Confident in dealing with members of the general public.
Role is full time and permanent and the hours of work are 37 per week. Monday-Thursday 8.30am-5pm and Friday 8.30am-4.30pm.
Salary - £18,000 per annum
Full spec can be provided on application
To be considered please send CV via the apply link
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