Job Description

Brook Street are recruiting on behalf of our Public Sector Client for an Executive Officer to work in Rugby CV21
Hours - 09.00 - 17:00 - Monday to Friday - 37 hours per week
Pay rate: £14.06 per hour

Assignment length: Temporary 6 months initially with the possibility of extension
Key responsibilities;
" Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns.
" Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
" Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
" Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
" Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
" Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
" Report team problems e.g. IT and office facilities and monitor response.
" Undertake administrative tasks as directed including technical literature searches for the team.
" Undertake the role in a way that is consistent with, and reinforces, Network Rails values

Skills required;
" Have experience in appropriate IT packages (Be able to use word / excel / PowerPoint)
" Good time management
" Strong organisation skills and good communication skills
" Experience of working with a team
" Sound railway background (desirable)
" Recognised qualification in keyboard associated skills and office management techniques
Must be able to manage a busy diary / email inbox
" Be very organised - have notes / presentations / data etc. prepared for meetings / arrange any travel or accommodation etc.
" Can WFH maybe 1 or 2 days a week but would be required to travel around the route initially to meet the different Ops teams, get to know managers etc.
" Be polite, willing to go above and beyond, anticipate needs


If you are interested in this role and have the relevant experience, please apply online.