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Team Organiser (Administrator)

  • Location:

    York, North Yorkshire

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £14.06 per hour

  • Contact:

    Leeds CL

  • Contact email:

    LeedsCL.branch@brookstreet.co.uk

  • Job ref:

    KHJ7692_1620747275

  • Published:

    4 months ago

  • Duration:

    6 months

  • Expiry date:

    10/06/2021

  • Startdate:

    ASAP

Job Description

Job role: Team Organiser (department administrator)

Pay rate: £14.06 per hour

Hours of work: 37 hours per week (Monday to Friday)

Contract type: Temporary

We are currently looking for an experienced administrator in the York region to join a well-established Network Rail department as a Team Organiser.

Your main job roles will support a senior executive or a complex team to provide an efficient and effective general administrative and secretarial support service. You will be accountable for providing technical data-input whilst maintaining relevant records.

Key Duties:

  • Undertake general office administration duties including control of all mail, coordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
  • Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
  • Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
  • Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
  • Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
  • Report team problems e.g. IT and office facilities and monitor response.
  • Undertake administrative tasks as directed including technical literature searches for the team.
  • Undertake the role in a way that is consistent with, and reinforces, Network Rail's values.

What we need from you:

  • Ability to multi task
  • Experience in appropriate IT packages
  • Good time manager
  • Strong organisation skills
  • Good communication skills (verbal and written) including excellent telephone manner
  • Experience of working with a team.

Desirable but not essential:

  • Sound railway background and knowledge of railway geography
  • Recognised qualification in keyboard associated skills and office management techniques
  • Knowledge and experience of records management

If you think this role might be for you, please apply below or contact

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