Job Description

We are looking for a strong administrator to complete a temporary assignment based just outside Walsall town centre, parking is available onsite, potential for the role to turn into a permanent position fro the right candidate.

Role Purpose
To support the HR team with the day to day administration in the department.

Key Responsibilities:
Recruitment and On-boarding

• Responsible for monitoring the recruitment inbox and ensuring CVs are forwarded to relevant HR Business Partner and that applicants are responded to in a timely manner
• Preparation of contract and offer letters for new starters
• Ensuring relevant background checks for new employees are completed and followed up on.
• Initiation of new starter checklist, creation of personal file and ensuring all relevant documentation is completed.
• Responsible for entering new starter information into the HR and Payroll System (iTrent).
• Posting of adverts on Company careers page and other relevant job sites

Induction and Integration

" Is responsible for sending out reminders to Line Managers in order for them to complete new starter probation reviews ensuring paperwork is completed and returned in a timely manner

Compensation and Benefits

• • Is a key point of contact for the payroll department and for employees relating to their monthly pay
  • Deals with and prepares documentation for employee changes in terms and conditions e.g. salary changes
  • Provides support to the HR team in the annual pay review and bonus process by producing all spread sheets and mail merges for the process

HR Information System

• Takes responsibility for ensuring the HR System is updated with accurate information ensuring that all employee records are maintained
• Run reports from the HR System as and when required by the business
• Support the HR team in pulling together the monthly board report

Leaver process

• Ensure final pay and paperwork for employees exiting the business is completed, ensuring that the HR and payroll system is updated accurately
• When required support HR team by carrying out exit interviews

General Administration

• " Assists employees with general HR queries
• " Handles all enquires and produces all requests for employee references
• " Maintains employee and general filing
• " Support HR team with any other duties as and when required
• " Collates companywide internal communications using communications software

Experience Required:

• " Proven experience of HR Administrative role
• " Experience with the HR System, iTrent, desirable.

Skills and Attributes Required:

• " Excellent PC and Microsoft Office Skills. In particular, advanced Excel and numeracy skills.
• " Experience of using software databases, managing data and reporting information
• " Meticulous attention to detail
• " Highly organised and process driven
• " Action Orientated and displays a sense of urgency when appropriate
• " Can communicate with employees at all levels, displaying strong written and verbal communication skills
• " Ability to co-ordinate, prioritise and schedule own work on a daily/weekly basis
• " Is able to handle and meet a large number of deadlines
• " A natural sense for confidential matters
• " Can maintain composure and patience whilst under pressure
• " Customer service focused
• " Strong listening skills