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Temporary HR Administrator

  • Location:

    Walsall, West Midlands

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £10 per hour

  • Contact:

    Brook Street Birmingham Office

  • Contact email:

    birmingham.branch@brookstreet.co.uk

  • Job ref:

    HJ8820_1631018251

  • Published:

    about 1 month ago

  • Duration:

    temp

  • Expiry date:

    19/10/2021

  • Startdate:

    asap

Job Description

We are looking for a strong administrator to complete a temporary assignment based just outside Walsall town centre, parking is available onsite, potential for the role to turn into a permanent position fro the right candidate.

Role Purpose
To support the HR team with the day to day administration in the department.

Key Responsibilities:
Recruitment and On-boarding

  • Responsible for monitoring the recruitment inbox and ensuring CVs are forwarded to relevant HR Business Partner and that applicants are responded to in a timely manner
  • Preparation of contract and offer letters for new starters
  • Ensuring relevant background checks for new employees are completed and followed up on.
  • Initiation of new starter checklist, creation of personal file and ensuring all relevant documentation is completed.
  • Responsible for entering new starter information into the HR and Payroll System (iTrent).
  • Posting of adverts on Company careers page and other relevant job sites


Induction and Integration

" Is responsible for sending out reminders to Line Managers in order for them to complete new starter probation reviews ensuring paperwork is completed and returned in a timely manner

Compensation and Benefits

    • Is a key point of contact for the payroll department and for employees relating to their monthly pay
    • Deals with and prepares documentation for employee changes in terms and conditions e.g. salary changes
    • Provides support to the HR team in the annual pay review and bonus process by producing all spread sheets and mail merges for the process


HR Information System

  • Takes responsibility for ensuring the HR System is updated with accurate information ensuring that all employee records are maintained
  • Run reports from the HR System as and when required by the business
  • Support the HR team in pulling together the monthly board report

Leaver process

  • Ensure final pay and paperwork for employees exiting the business is completed, ensuring that the HR and payroll system is updated accurately
  • When required support HR team by carrying out exit interviews


General Administration

  • " Assists employees with general HR queries
  • " Handles all enquires and produces all requests for employee references
  • " Maintains employee and general filing
  • " Support HR team with any other duties as and when required
  • " Collates companywide internal communications using communications software


Experience Required:

  • " Proven experience of HR Administrative role
  • " Experience with the HR System, iTrent, desirable.


Skills and Attributes Required:

  • " Excellent PC and Microsoft Office Skills. In particular, advanced Excel and numeracy skills.
  • " Experience of using software databases, managing data and reporting information
  • " Meticulous attention to detail
  • " Highly organised and process driven
  • " Action Orientated and displays a sense of urgency when appropriate
  • " Can communicate with employees at all levels, displaying strong written and verbal communication skills
  • " Ability to co-ordinate, prioritise and schedule own work on a daily/weekly basis
  • " Is able to handle and meet a large number of deadlines
  • " A natural sense for confidential matters
  • " Can maintain composure and patience whilst under pressure
  • " Customer service focused
  • " Strong listening skills
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