Job Description

MEDICAL SECRETARIES/ADMINISTRATORS

MAIN TASKS AND RESPONSIBILITIES

• Offer administrative and secretarial support to the medical team as directed by the Medical Administration Services Manager.

• Set up, review and maintain administrative and secretarial procedures that enable effective and timely work within the Medical Department.

• Plan and prioritise own daily/weekly workload to meet deadlines, demonstrating good time management and ensuring any anticipated difficulties in meeting deadlines are promptly reported.

• Work with the Medical Administration Services Manager, to assist the Medical team to establish efficient clerical systems and processes, to ensure that work-flow is manageable and that all members of the Medical team have sufficient clerical support to fulfil their duties.

• Liaise with internal departments to ensure good communication between teams and that information held on patient databases is accurate, well managed and is available to meet the reporting needs.

• to complete audio-typing on behalf of the clinical staff, to book appointments for patients, answer phones, filing etc.

• Maintain strict confidentiality at all times in accordance with organisational policies and procedures

• Keep accurate and contemporaneous records of all communications at all times.

• Provide reciprocal cover for any periods of absence (planned or unplanned) for the duties of all other members of the medical administration team.

• Type and send written letters and other correspondence for the medical team in a timely manner as required.

• Assist the medical team with record keeping and completion of databases as required

• Act as reception for patients, relatives, students and other visitors attending

The successful applicant with have knowledge of medical terminology as well as fast and accurate typing skills.

ESSENTIAL CRITERIA :

• Previous experience in similar role.
• Accurate typing speed of 40 wpm
• Have an in-depth knowledge of speed writing and audio transcribing
• Have an in-depth knowledge of using MS Office:Word, Excel, PowerPoint, Publisher and Outlook
• Proven ability to draft and prepare correspondence and papers on behalf of senior medical staff
• Experience of supporting staff at different levels
• Experience of servicing complex meetings and minute taking
• Enhanced DBS
  
  
  If you meet with the criteria please apply now.