TEMPORARY SCHOOL EXECUTIVE TEAM ADMINISTRATOR - 3 MONTH CONTRACT

Hours of work:36 hours weekly
Location: East London
Start date: ASAP
Salary: £12- £16 p/h depending on experience.

Accountable to: Executive Assistant to the CEO,COO, Principal & Vice Principal (4 days)

Head of Professional Development Centre (1 day)

Job Purpose

To provide administrative support to the Executive team, Principal/Vice Principal of the school.
Responsible for the presentation, production and upkeep of policy, documents.
Providing a high quality, efficient Library service to internal and external users
Responsible for maintaining the Website and the intranet
Providing a high quality, professional and appropriate telephone and information service to callers and staff

Main Responsibilities

Working in liaison with other staff and providing accurate and effective distribution of messages/information.
To work largely on his/her own initiative and with the minimum of supervision in determining priorities within legal and procedural constraints and guidelines, reporting any problems, deficits and/or difficulties to the Executive Assistant of the CEO.
At all times to respect both the confidential nature of the work and the rights of all individuals.

Specific Responsibilities

Executive Team Administration

Answering the telephone efficiently to ensure that callers are not kept waiting and answering calls in a consistently warm and friendly manner, adjusting style to suit the purpose of each call.
Ensure that all necessary documents and resources are prepared to a high standard of presentation and are ready to be distributed as required.
Where necessary, researching relevant Acts, laws and government publications.
Producing and distributing documents for training purposes, producing them when requested by an individual and maintaining the policy boxes across the school, ensuring that they are kept up-to-date.
Providing accurate knowledge and information to staff about policy documents and ensuring that all staff have access to the most current documentation; being the port-of-call for all policy related enquires.
Editing and producing STA Progression scheme folders in liaison with the HLTAs, ensuring that they are well presented and updated when necessary.
Inserting Twitter entries
Providing an efficient administrative/reprographic service to the executive team

Library Administration

Being knowledgeable about the Library and its contents in general to be able to answer or redirect queries /requests from visitors to appropriate individuals.
Input and access information onto Information Databases
Able to maintain an online service for library users.
Ensuring all new Library members receive an induction into the organisation of the Library. Providing them with a friendly and professional service.
Supporting all Library members with their information needs; conducting online searches and information searches; being highly knowledgeable of all information available in the Library in order to assist members in their studies/research.
Choose and order books and online stock in liaison with the Head of the Professional Development Centre
Sort and prioritise all mail, corresponding on behalf of the Library

ENHANCED DBS IS A MUST FOR THIS ROLE AS YOU WILL BE DEALING WITH CHILDREN.

For more information on the role, please send your CV.