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TEMPORARY SCHOOL EXECUTIVE TEAM ADMINISTRATOR - 3 MONTHS

  • Location:

    London, England

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    £12 - £16 per hour

  • Contact:

    London Metro Team

  • Contact email:

    londonmetro.web@brookstreet.co.uk

  • Job ref:

    EA-EastLon_1623774395

  • Published:

    about 2 months ago

  • Duration:

    3 months

  • Expiry date:

    27/07/2021

  • Startdate:

    ASAP

Job Description

TEMPORARY SCHOOL EXECUTIVE TEAM ADMINISTRATOR - 3 MONTH CONTRACT

Hours of work:36 hours weekly
Location: East London
Start date: ASAP
Salary: £12- £16 p/h depending on experience.

Accountable to: Executive Assistant to the CEO,COO, Principal & Vice Principal (4 days)

Head of Professional Development Centre (1 day)



Job Purpose

  • To provide administrative support to the Executive team, Principal/Vice Principal of the school.
  • Responsible for the presentation, production and upkeep of policy, documents.
  • Providing a high quality, efficient Library service to internal and external users
  • Responsible for maintaining the Website and the intranet
  • Providing a high quality, professional and appropriate telephone and information service to callers and staff

Main Responsibilities

  • Working in liaison with other staff and providing accurate and effective distribution of messages/information.
  • To work largely on his/her own initiative and with the minimum of supervision in determining priorities within legal and procedural constraints and guidelines, reporting any problems, deficits and/or difficulties to the Executive Assistant of the CEO.
  • At all times to respect both the confidential nature of the work and the rights of all individuals.

Specific Responsibilities

Executive Team Administration

  • Answering the telephone efficiently to ensure that callers are not kept waiting and answering calls in a consistently warm and friendly manner, adjusting style to suit the purpose of each call.
  • Ensure that all necessary documents and resources are prepared to a high standard of presentation and are ready to be distributed as required.
  • Where necessary, researching relevant Acts, laws and government publications.
  • Producing and distributing documents for training purposes, producing them when requested by an individual and maintaining the policy boxes across the school, ensuring that they are kept up-to-date.
  • Providing accurate knowledge and information to staff about policy documents and ensuring that all staff have access to the most current documentation; being the port-of-call for all policy related enquires.
  • Editing and producing STA Progression scheme folders in liaison with the HLTAs, ensuring that they are well presented and updated when necessary.
  • Inserting Twitter entries
  • Providing an efficient administrative/reprographic service to the executive team

Library Administration

  • Being knowledgeable about the Library and its contents in general to be able to answer or redirect queries /requests from visitors to appropriate individuals.
  • Input and access information onto Information Databases
  • Able to maintain an online service for library users.
  • Ensuring all new Library members receive an induction into the organisation of the Library. Providing them with a friendly and professional service.
  • Supporting all Library members with their information needs; conducting online searches and information searches; being highly knowledgeable of all information available in the Library in order to assist members in their studies/research.
  • Choose and order books and online stock in liaison with the Head of the Professional Development Centre
  • Sort and prioritise all mail, corresponding on behalf of the Library

ENHANCED DBS IS A MUST FOR THIS ROLE AS YOU WILL BE DEALING WITH CHILDREN.

For more information on the role, please send your CV.

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