Job Description

Brook Street are working with our prestigious client based on the east outskirts of Cambridge to recruit for an Engineering Administrator on an initial 3 month contract

As an Engineering Administrator, you will play a crucial role in providing administrative support to our clients engineering team and facilitating the smooth operation of engineering projects. You will be responsible for organising documentation, coordinating schedules, and assisting in various administrative tasks to ensure efficient project management.

Key Responsibilities:

1. Document Management:

   • Maintain and organise engineering documents, including technical drawings, specifications, and project plans.
   • Ensure accuracy and completeness of documentation and update records as necessary.
   • Create and distribute reports, memos, and other relevant documentation to team members.

2. Schedule Coordination:

   • Assist in scheduling meetings, appointments, and project milestones for engineering teams.
   • Coordinate with internal and external stakeholders to arrange meetings and site visits.
   • Manage calendars and arrange travel logistics for engineering staff as needed.

3. Communication and Correspondence:

   • Serve as a point of contact for internal and external inquiries related to engineering projects.
   • Facilitate communication between engineering teams, clients, vendors, and other departments.
   • Draft and distribute correspondence such as emails, letters, and meeting agendas on behalf of the engineering department.

4. Project Support:

   • Provide administrative support to engineering project managers, including budget tracking, procurement assistance, and resource coordination.
   • Assist in preparing project documentation, proposals, and presentations.
   • Monitor project time lines and deadlines, alerting team members to potential issues or delays.

5. Database Management:

   • Maintain databases and spreadsheets containing project-related information, including budgets, time lines, and resource allocations.
   • Ensure data integrity and accuracy by regularly updating and verifying information.

6. Office Operations:

   • Assist with general office tasks such as filing, copying, and organising supplies.
   • Help in coordinating office events, training sessions, and team-building activities.

Qualifications:

• Proven experience in administrative support roles, preferably in an engineering or technical environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong communication and interpersonal abilities, both verbal and written.
• Attention to detail and accuracy in documentation and data management.
• Ability to work independently and collaboratively in a fast-paced environment.

To apply for this position please send your CV or contact Alison on 07483956085