Job Description

? Join Our Team as a Medical Secretary / Administrative Support - NHS ?
We are looking for a highly organised and proactive Medical Secretary to provide exceptional secretarial and administrative support to our Senior Management Team and dedicated community teams.
This vital role will see you at the heart of our operation, ensuring smooth communication, efficient administration, and outstanding service to both our team and the patients we serve.
Your Responsibilities Will Include:

• Providing high-quality secretarial support to Senior Management and professionals across community services.
• Proactive diary management, scheduling meetings via Outlook, and accurate minute-taking.
• Preparing reports, documents, and presentations for meetings.
• Managing day-to-day administrative tasks for the office.
• Handling queries from service users, relatives, GPs, and external agencies with professionalism and empathy.
• Typing correspondence and other documents as required.
• Managing incoming and outgoing calls, taking messages, resolving issues, and ensuring timely follow-up.
• Recording and distributing incoming/outgoing mail.
• Assisting with data gathering and information provision.
• Supporting the creation of PowerPoint presentations and Excel spreadsheets for reports and data management.
• Undertaking other administrative tasks appropriate to the role.

What We're Looking For:

• Minute-taking experience is essential
• Excellent organisational and communication skills.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work effectively under pressure.
• A team player with a professional and approachable manner.

Why Join Us?
You'll be part of a committed NHS team, making a real difference to the community. Every day, your work will contribute to improving patient care and supporting the smooth running of vital health services.
? Location: North Belfast
? Hours: 9am until 5pm
? Salary/Band: £12.31 per hour/ Band 3
If you're ready to bring your organisational skills and attention to detail to the NHS and thrive in a busy yet rewarding environment, we'd love to hear from you. Apply today!
For further information please call Siobhan Hanna

Brook Street NMR is acting as an Employment Business in relation to this vacancy.