Job Description

Brook street are working with a reputable company based in Swansea. The office is dynamic and collaborative, with a strong team focused on delivering excellent service and operational efficiency.

This is a full-time, on site position, working Monday to Friday, 08:30 AM - 04:00 PM. As an Company Legal Administrator, you will support the team with day-to-day administration tasks, putting your knowledge of property law to good use! This role is ideal for someone who is later in their career, looking for a non-demanding, but task driven role.

Key Responsibilities:

• Prepare, review, and manage completion statements related to property transactions.
• Provide comprehensive administrative support to the property management team.
• Communicate effectively and professionally in person, by telephone, and via email with clients, contractors, and internal teams.
• Maintain and organise documentation, records, and files accurately.
• Use Microsoft Office packages (Excel, Word, Outlook, PowerPoint) proficiently to prepare reports, letters, and presentations.
• Assist with basic bookkeeping tasks, including invoicing and reconciling accounts.
• Use Sage accounting software for routine financial entries and record-keeping (prior experience beneficial, but not mandatory).
• Coordinate and schedule meetings, appointments, and site visits as required.
• Ensure compliance with company policies and industry regulations.
• Handle confidential and sensitive information with discretion.
• Support other ad hoc administrative and clerical duties within the team.

Essential Skills and Experience:

• Proven experience as a legal secretary or administrator within property management.
• Experience with completion statements and related property legal documentation.
• Strong interpersonal and communication skills - confident engaging with clients and colleagues in person, over the phone, and via email.
• Excellent organisational skills with strong attention to detail.
• Proficiency in Microsoft Office, especially Excel and Word.
• Experience handling bookkeeping-related responsibilities.
• Ability to work independently and as part of a team while managing multiple tasks efficiently.

Desirable Skills:

• Knowledge or practical experience using Sage accounting software.
• Previous exposure to property law or conveyancing administration.
• Basic knowledge of property management processes and terminology.

Why Join Us:

• Competitive salary in line with your skills and experience.
• Supportive working environment based in Llansamlet.
• Regular working hours Monday to Friday to ensure a great work-life balance.
• Opportunity to develop professionally within a well-established property management company.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.