Job Description

Administrative Officer

We're seeking a highly organised and detail-oriented Administrative Officer to join one of our clients based in Belfast.

This role plays a key part in supporting the smooth delivery of postgraduate and doctoral admissions, ensuring compliance with regulations, and providing excellent service to applicants, students, and internal stakeholders.

This is a 3-month temporary contract with the possibility of an extension.

Key Responsibilities

• Manage and process postgraduate and doctoral applications, ensuring accuracy and compliance with policies and codes of practice.
• Support recruitment and admissions activities including open days, careers events, and conventions.
• Provide administrative support across all stages of the admissions and enrolment process, including data entry, record keeping, and communication with applicants.
• Coordinate timetabling, room bookings, and interview schedules in collaboration with academic and administrative teams.
• Maintain and update information systems, ensuring data integrity and compliance with GDPR.
• Liaise with internal departments such as Finance, Marketing, and Academic teams to ensure a seamless student experience.
• Assist with AccessNI applications and ensure adherence to safeguarding procedures.
• Contribute to internal reporting, audits, and process improvement initiatives.

Essential Criteria

• At least two years' recent administrative experience, ideally within further or higher education in a student-facing role.
• Strong IT skills with advanced knowledge of Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Ability to work accurately and efficiently in a busy, deadline-driven environment.

Working Hours: Monday-Friday, 9:00am - 17:00pm.

Pay Rate: £14.35p/h (Weekly Paid)

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.