Job description
Job Title: Team Leader Secretary / Administrative Support
Location: Whiteabbey Hospital
Salary: Band 3 £12.75 per hour
Contract Type: Temporary ongoing
About the Role
We are looking for a dedicated and highly organised Secretary to provide comprehensive administrative and secretarial support to our Team Leader and departmental staff. This is a key role within our team, ensuring the smooth running of daily operations and maintaining efficient communication both within the department and with external partners.
Main Responsibilities
- Provide full secretarial support to the Team Leader, including managing diaries, scheduling meetings, and preparing necessary documentation.
- Deliver a wide range of administrative support such as audio typing, photocopying, filing, and data entry.
- Produce high-quality correspondence, reports, and documents from a variety of sources including notes, dictation, and manuscripts.
- Co-ordinate and support meetings, including preparing agendas, taking minutes, and distributing relevant materials.
- Manage incoming and outgoing correspondence, including email and telephone enquiries, ensuring effective follow-up and timely responses.
- Maintain and update departmental records, databases, and filing systems in line with confidentiality and data protection standards.
- Liaise professionally with internal colleagues, external agencies, and service users to ensure accurate communication and information sharing.
- Assist with data collection, statistical reports, and spreadsheets to support departmental performance monitoring.
- Manage petty cash as required and provide support with cash handling procedures.
- Provide cover for other administrative staff during absences or periods of high workload.
About You
We are seeking someone who is:
- A skilled organiser with strong attention to detail.
- Confident in communication, both written and verbal, and comfortable liaising at all levels.
- Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
- Able to manage competing priorities while maintaining accuracy and professionalism.
- Committed to confidentiality, equality, and high standards of service delivery.
Why Join Us?
As part of the NHS, you'll be working in a supportive environment where your contribution is valued and your professional development encouraged. We offer access to excellent training opportunities, a generous pension scheme, and the chance to make a real difference in our community.
Apply Now
If you're a motivated team player with strong administrative skills and a passion for supporting others, we'd love to hear from you.
For further information please send cv
Job Title: Team Leader Secretary / Administrative Support
Location: Whiteabbey Hospital
Salary: Band 3 £12.75 per hour
Contract Type: Temporary ongoing
About the Role
We are looking for a dedicated and highly organised Secretary to provide comprehensive administrative and secretarial support to our Team Leader and departmental staff. This is a key role within our team, ensuring the smooth running of daily operations and maintaining efficient communication both within the department and with external partners.
Main Responsibilities
- Provide full secretarial support to the Team Leader, including managing diaries, scheduling meetings, and preparing necessary documentation.
- Deliver a wide range of administrative support such as audio typing, photocopying, filing, and data entry.
- Produce high-quality correspondence, reports, and documents from a variety of sources including notes, dictation, and manuscripts.
- Co-ordinate and support meetings, including preparing agendas, taking minutes, and distributing relevant materials.
- Manage incoming and outgoing correspondence, including email and telephone enquiries, ensuring effective follow-up and timely responses.
- Maintain and update departmental records, databases, and filing systems in line with confidentiality and data protection standards.
- Liaise professionally with internal colleagues, external agencies, and service users to ensure accurate communication and information sharing.
- Assist with data collection, statistical reports, and spreadsheets to support departmental performance monitoring.
- Manage petty cash as required and provide support with cash handling procedures.
- Provide cover for other administrative staff during absences or periods of high workload.
About You
We are seeking someone who is:
- A skilled organiser with strong attention to detail.
- Confident in communication, both written and verbal, and comfortable liaising at all levels.
- Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
- Able to manage competing priorities while maintaining accuracy and professionalism.
- Committed to confidentiality, equality, and high standards of service delivery.
Why Join Us?
As part of the NHS, you'll be working in a supportive environment where your contribution is valued and your professional development encouraged. We offer access to excellent training opportunities, a generous pension scheme, and the chance to make a real difference in our community.
Apply Now
If you're a motivated team player with strong administrative skills and a passion for supporting others, we'd love to hear from you.
For further information please send cv
Brook Street NMR is acting as an Employment Business in relation to this vacancy.
