Executive Assistant

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Position: Full-time temporary Executive Assistant

Location: Liverpool

Contract: until 14/03/26 with possible extension

Working Hours: 37 per week Mon-Fri - hybrid working

Pay rate: £15.88 per hour

Brook Street have an exciting opportunity for an experienced Executive Assistant to join our public sector client based in Redgrave Court, Liverpool. This is a temporary assignment which will run until 14/03/26 with a possible extension, however this is not guaranteed.

As a Divisional Support Officer/Executive Assistant you will support the Director, or Deputy Director and the Senior Leadership Team including a variety of administrative, financial and governance processes. This role is vitally important to the effectiveness of the Building Safety Regulator as you will be responsible for managing the time of the Director effectively through the coordination of internal and external partners.

As a Divisional Support Officer/Executive Assistant you will aid the Director or Deputy Director with their day-to-day functions which will bring together and support regulatory partners such as key stakeholders, and building, structural and fire safety specialists

Job description:

The purpose of this position is deliver a variety of administrative services within the Medical and Dental Servicing Section. Duties will include, but not be limited to:

• Act as the main point of contact for a Director or Deputy Director.
• Co-ordinate and manage the diary of the Director including resolving conflicting meeting requirements, triaging incoming pieces of work, and managing travel arrangements such as accommodation and itineraries.
• Attend and prepare key stakeholder meeting notes to ensure accurate details of discussion points and key decisions are recorded, shared with the Director and relevant stakeholders, and follow-up actions are tracked, monitored and managed.
• Liaise with the Senior Leadership Team to ensure that information and papers are gathered and ready for presentation within a timely manner.
• Produce comprehensive meeting packs, briefing material and performance packs which may include sensitive information.
• Undertaking any other administrative and discretionary tasks identified and directed by senior leaders required for the smooth running of operations.

Requirements:

You will need to demonstrate the ability to:

• Using judgement and initiative to identify areas for action, implementing decisions on behalf of the Director and Deputy Directors, and identifying opportunities to improve practices.
• Deal effectively and efficiently with those at a senior level, providing clear communication whilst managing expectations sensitively and developing collaborative relationships with their support teams.
• Have effective organisational skills and the ability to manage your own workload by making independent decisions about conflicting urgent priorities.
• Develop and maintain relationships with relevant internal/external stakeholders, acting professionally and with integrity at all times due to the often sensitive nature of the workload.

Benefits:

• Weekly pay, holidays and pension scheme
• Location accessible by public transport

Application Process:

To apply for this position, please apply online with your CV in WORD format

Important: Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.