Executive Officer

Position: Full-time temporary Executive Officer

Location: Flintshire

Contract: 3 months with a view to extend/ongoing

Working Hours: 37 per week Mon-Fri

Pay rate: £15.12 per hour

Brook Street have an exciting opportunity for an experienced Executive Officer to join our public sector client based in Flintshire.. This is a temporary assignment which will run until the end of March 2026 with a view to extend beyond this date.

Job description:

Provide high-level secretariat and executive support to the Chief Executive of DE&S Deca during a period of absence, while also supporting the Head of Strategy, Governance and Communications in delivering strategic initiatives, governance processes, and internal communications. Ensure continuity across diary and travel management, stakeholder engagement, governance, and executive coordination. Additional developmental tasks may be allocated, depending on the candidate's capability and capacity.

Duties will include but not be limited to:

• Act as first point of contact for the CE, including diary and email management
• Maintain structured daily, weekly, and monthly planning sessions with CE, flexing around travel plans
• Coordinate meetings, travel (including route plans, itineraries, tickets), and logistics for CE and Executive Team
• Manage en-route travel changes and follow-up paperwork (e.g. hire car forms, expense claims)
• Provide secretariat support for Executive Management Board meetings (minutes, actions, agendas, pack collation)
• Manage correspondence, including triaging inbox, actioning routine items, and drafting nuanced responses
• Curate CE reading folder, consolidate comments, and prepare briefing materials
• Manage records, information flow, and compliance documentation
• Organise VIP visits and events, including logistics, hospitality, and briefing materials
• Coordinate hot desk and office logistics, including meeting room bookings and IT setup
• Support compliance and audit preparation, including Freedom of Information responses and training tracking

Requirements:

• Experience supporting senior personnel in secretariat roles
• Excellent organisational and planning skills
• Strong written and verbal communication
• Self-motivated and able to work independently and in teams
• Proficient in MS Office applications

Benefits:

• Weekly pay, holidays and pension scheme
• Location accessible by public transport

Application Process:

To apply for this position, please apply online with your CV in WORD format

Important: Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.