Personal Assistant

Brook Street Recruitment is working on behalf of our legal client in Belfast city centre who are currently seeking a Personal Assistant (PA) to join their Belfast Commercial Tech team.

The role of a PA provides an opportunity for involvement in multi-jurisdictional matters/projects working with an international client base. The company PA's provide essential administration support to Partners/Fee Earners working as part of a wider Corporate team to provide seamless delivery to our clients and to contribute to the success of the Firm.

As a PA, your role will involve the following:

• Providing efficient administrative support service to Fee Earners, including the preparation of high-quality documents, proposals and presentations
• Fast accurate document production on Corporate matter
• On boarding all new clients whilst adhering to the Firms compliance procedures
• Extensive diary management, using Microsoft Outlook
• Booking conferences, travel and accommodation using travel management software
• Supporting Fee Earners with invoicing to include preparing invoices, issuing invoices, and following up outstanding invoices
• Assisting with other ad-hoc administrative and project requirements
• Proactive support across all other departments on a need's basis including occasional reception cover.

Requirements
They are looking for a team player who is keen to add value and who will actively engage with our culture and core values.

Essential

• 2+ year's experience of working as a PA in a professional services/partnership environment.
• Current working knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook and digital dictation.
• Proactive, professional can-do attitude with exceptional attention to detail and pride in work.

Desirable
* Experience of using digital dictation systems such as Bighand.
* Experience of using time recording and invoicing systems such as Expert.
* Experience of matter inception and working with document management systems such as Intapp Open or iManage.
* A competence in creating presentation material in line with our ALG Way communication style.

Salary will depend on experience - please send CV to Colleen Farquharson via the link

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.